Jakub Ryzlak Law Company (“Law Company”) takes data privacy
seriously. We value and recognise the trust that individuals place in
us when providing us with personal data and we are committed to
safeguarding the privacy and security of personal data we may collect
from visitors to our websites and/or the clients to whom we provide
legal and other services.
This Privacy notice aims to help you understand our personal data
collection, usage and disclosure practices by explaining:
- Who we are and what we do
- What personal data we collect about you
- How we obtain the personal data about you
- How we use your personal data
- Who we share your personal data with
- Which countries we transfer your personal data to
- How long we keep your personal data
- How we protect your personal data
- What rights you have in relation to your personal data
- Who is the data controller for your personal data
- How we use cookies and similar technologies
- How you can contact us
- How we will update this privacy notice
By providing your personal data to us (whether via one of our
websites, by email, in person or over the phone), you agree to the
processing set out in this privacy notice. Further notices highlighting
certain uses we wish to make of your personal data together with the
ability to opt in or out of selected uses may also be provided to you
when we collect personal data from you.
Please note: This Privacy notice does not apply to, and value is not
responsible for, any third party websites which may be accessible
through links from this website. If you follow a link to any of these
third party websites, they will have their own privacy policies and you
will need to check these policies before you submit any personal data
to such third party websites.
This privacy notice aims to help you understand our personal data
collection, usage and disclosure practices by explaining: - Who we are and what we do
Law Company is a Polish law firm which provides the enterprises with
a full business law service. - What personal data we collect about you
We may collect and process different types of personal data in the
course of operating our business and providing our services. These
include:
- Basic personal details such as your name and job title;
- Contact data such as your telephone number and postal or email
address; - Financial data such as payment related information or bank account
details; - Demographic data such as your address, preferences or interests;
- Website usage and other technical data such as details of your visits
to our websites or information collected through cookies and other
tracking technologies; - Personal data provided to us by or on behalf of our clients or
generated by us in the course of providing our services, which may,
where relevant, include special categories of personal data; - Identification and other background verification data such as a copy
of passports or utility bills or evidence of beneficial ownership or the
source of funds to comply with client due diligence/”know your
client”/anti-money laundering laws and collected as part of our client
acceptance and ongoing monitoring procedures; - Recruitment related data such as your curriculum vitae, your
education and employment history, details of professional
memberships and other information relevant to potential recruitment
to Law Company; - Data that you may provide to us in course of registering for and
attending events or meetings, including access and dietary
requirements; and any other personal data relating to you that you
may provide.
- How we obtain the personal data about you
We may collect or receive your personal data in a number of different
ways:
- Where you provide it to us directly, for example by corresponding with
us by email, or via other direct interactions with us such as completing
a form on our website or registering for and using one of our online
tools; - Where we monitor use of, or interactions with, our websites, any
marketing we may send to you, or other email communications sent
from or received by Law Company; - Third party sources, for example, where we collect information about
you to assist with “know your client” checks as part of our client
acceptance procedures or where we receive information about you
from recruitment agencies for recruitment purposes; or - Publicly available sources – we may, for example, use such sources to
help us keep the contact details we already hold for you accurate and
up to date or for professional networking purposes, e.g. LinkedIn.
- How we use your personal data
We will only use your personal data where we are permitted to do so
by applicable law. Under EU and UK data protection law, the use of
personal data must be justified under one of a number of legal
grounds. The principal legal grounds that justify our use of your
personal data are:
- Contract performance: where your information is necessary to enter
into or perform our contract with you. - Legal obligation: where we need to use your information to comply
with our legal obligations. - Legitimate interests: where we use your information to achieve a
legitimate interest and our reasons for using it outweigh any prejudice
to your data protection rights. - Legal claims: where your information is necessary for us to defend,
prosecute or make a claim against you, us or a third party. - Consent: where you have consented to our use of your information
(you will have been presented with a consent form or facility in
relation to any such use and may withdraw your consent through an
unsubscribe or similar facility).
We may use your personal data in the following ways. In each case,
we note the grounds that we rely on to use your personal data.
- To provide our legal and other services to you and to conduct
our business – to administer and perform our services, including to
carry out our obligations arising from any agreements entered into
between you and us;
Legal grounds: contract performance, legitimate interests (to enable
us to perform our obligations and provide our services to you),
consent. - To facilitate use of our websites and to ensure content is
relevant – to respond to requests for information or enquiries from
visitors to our websites and to ensure that content from our websites
is presented in the most effective manner for you and for your device;
Legal grounds: legitimate interests (to allow us to provide you with
the content and services on the websites), consent, contract
performance. - For marketing and business development purposes – to
provide you with details of new services, legal updates and invites to
seminars and events where you have chosen to receive these. We will
provide an option to unsubscribe or opt-out of further communication
on any electronic marketing communication sent to you or you may
opt out by contacting us as set out in section 12 below;
Legal grounds: legitimate interests, consent. - For research and development purposes – analysis in order to
better understand your and our clients’ services and marketing
requirements and to better understand our business and develop our
services and offerings;
Legal grounds: legitimate interests (to allow us to improve our
services). - For recruitment purposes – to enable us to process applications
for employment and to assess your suitability for any position for
which you may apply at Law Company;
Legal grounds: legitimate interests (to ensure that we can make the
most appropriate recruitment decisions for Law Company), contract
performance (in order for us to take steps at your request to enter
into a contract with you). - To fulfil our legal, regulatory, or risk management
obligations – to comply with our legal obligations (performing client
due diligence/”know your client”, anti-money laundering, anti-bribery,
sanctions or reputational risk screening, identifying conflicts of
interests); for the prevention of fraud and/or other relevant
background checks as may be required by applicable law and
regulation and best practice at any given time (if false or inaccurate
information is provided and fraud is identified or suspected, details
may be passed to fraud prevention agencies and may be recorded by
us or by them); to enforce our legal rights, to comply with our legal
or regulatory reporting obligations and/or to protect the rights of third
parties;
Legal grounds: legal obligations, legal claims, legitimate interests
(to cooperate with law enforcement and regulatory authorities, to
ensure that you fall within our acceptable risk profile and to assist
with the prevention of crime and fraud). Where we process special
categories of personal data we may also rely on substantial public
interest (prevention or detection of crime) or legal claims. - To ensure that we are paid – to recover any payments due to us
and where necessary to enforce such recovery through the
engagement of debt collection agencies or taking other legal action
(including the commencement and carrying out of legal and court
proceedings);
Legal grounds: contract performance, legal claims, legitimate
interests (to ensure that we are paid for our services). - To inform you of changes – to notify you about changes to our
services or our contract for legal services or this privacy notice;
Legal grounds: legitimate interests (to ensure we can notify you about
changes to our service, etc). - To reorganise or make changes to our business -In the event
that we are undergo a re-organisation (for example if we merge,
combine or divest a part of our business), we may need to transfer
some or all of your personal data to the relevant third party (or its
advisors) as part of any due diligence process or transfer to that re-
organised entity or third party your personal data for the same
purposes as set out in this privacy notice or for the purpose of
analysing any proposed re-organisation;
Legal grounds: legitimate interests (in order to allow us to change
our business).
- Who we share your personal data with
We may share your personal data with a variety of the following
categories of third parties:
- Our professional advisors (e.g. legal, financial, business, risk
management or other advisors), bankers and auditors; - Our insurers and insurance brokers;
- Third party service providers, to whom we outsource certain functions
such as information and document management, office support,
technology and IT services, word processing, photocopying and
translation services (we have agreements in place with these service
providers to protect the confidentiality and security of information
(including personal data) shared with them); - Other third party external advisors or experts engaged in the course
of the services we provide to our clients and with their prior consent,
such as barristers, local counsel and technology service providers and
document review platforms.
We may also process your personal data to comply with our regulatory
requirements or in the course of dialogue with our regulators as
applicable, which may include disclosing your personal data to
government, regulatory or law enforcement agencies in connection
with enquiries, proceedings or investigations by such parties
anywhere in the world or where compelled to do so. Where permitted,
or unless to do so would prejudice the prevention or detection of a
crime, we will direct any such request to you or notify you before
responding.
- Which countries we transfer your personal data
to
In the course of providing our services, we will likely need to transfer
personal data to locations outside the jurisdiction in which you provide
it or where you are viewing our website. If you are based in the
European Economic Area (EEA), this will mean that your personal data
may be transferred to, accessible from, and/or stored at, a destination
outside the EEA such as the United Kingdom or other countries in
which data protection laws may not be as comprehensive as in the
EEA.
Regardless of the location of our processing, we will impose the same
data protection safeguards that we deploy inside the EEA and
implement appropriate measures to ensure that your personal data is
protected in accordance with applicable data protection laws. We
ensure that where there is a third party service provider processes
the personal data of EEA or UK residents on our behalf, we will ensure
that appropriate measures are in place to ensure an adequate level
of protection for your personal data, usually by including EU standard
contractual clauses in our agreements with such third party service
providers (alongside other supplementary technical or contractual
measures where necessary).
Please contact us as directed below if you would like to see a copy of
the specific safeguards applied to the export of your personal data
- How long we keep your personal data
We will retain your personal data for as long as is necessary to fulfil
the purpose for which this data was collected and any other permitted
linked purpose (for example certain transaction details and
correspondence related to any legal services we provide may be
retained until the time limit for claims in respect of the transaction
has expired or in order to comply with regulatory requirements
regarding the retention of such data). If your personal data is used
for two purposes we will retain it until the purpose with the latest
period expires; but we will stop using it for the purpose with a shorter
period once that period expires. Our retention periods are also based
on our business needs and good practice. - How we protect your personal data
We recognise that information security is an integral element of data
privacy. While no data transmission (including over the Internet or
any website) can be guaranteed to be secure from intrusion, we
implement a range of commercially reasonable physical, technical and
procedural measures to help protect personal data from unauthorised
access, use, disclosure, alteration or destruction in accordance with
data protection law requirements.
Information that you provide to us is stored on our or our service
providers’ secure servers and accessed and used subject to our
security policies and standards, or those agreed with our service
providers.
Everyone at Law Company and any third party service providers we
may engage that process personal data on our behalf (for the
purposes listed above) are also contractually obligated to respect the
confidentiality of personal data.
- What rights you have in relation to your
personal data
If you have any questions about our use of your personal data, you
should first contact us via the details provided in section 12 below.
Under certain circumstances and in accordance with EU or other
applicable data protection laws, you may have the right to require us
to:
- provide you with further details on the use we make of your
information - provide you with a copy of information that we hold about you;
- update any inaccuracies in the personal data we hold;
- delete any personal data that we no longer have a lawful ground to
use; - where processing is based on consent, to withdraw your consent so
that we stop that particular processing; - object to any processing based on the legitimate interests ground
unless our reasons for undertaking that processing outweigh any
prejudice to your data protection rights; and - restrict how we use your information whilst a complaint is being
investigated.
You may also ask us not to process your personal data for marketing
purposes. We will inform you if we intend to disclose your information
to any third party service provider for this purpose. As indicated in
section 4 above, you can exercise your right to prevent such
processing at any time by using an unsubscribe facility or contacting
us.
We are also required to take reasonable steps to ensure that your
personal data remains accurate. In order to assist us with this, please
let us know of any changes to the personal data that you have
provided to us by contacting us or by using any relevant facilities
(such as communication bot) that we provide.
While it is our policy to respect the rights of individuals, please be
aware that your exercise of these rights is subject to certain
exemptions to safeguard the public interest (e.g. the prevention or
detection of crime), our interests (e.g. the maintenance of legal
privilege) and some of these rights may be limited (for example the
right to withdraw consent) where we are required or permitted by law
to continue processing your personal data to defend our legal rights
or meet our legal and regulatory obligations.
If you contact us to exercise any of these rights we will check your
entitlement and respond in most cases within a month.
If you are not satisfied with our use of your personal data or our
response to any exercise of these rights, you have the right to
complain to the relevant Supervisory Authority (data protection
regulator).
- Who is the data controller of your personal
data
Depending on where you are located and the location from which
legal or other services are provided, the data controller of your
personal data processed by us under this privacy notice will be
different. - How we use cookies and similar technologies
When you visit our websites we may send a cookie to your computer.
This is a small data file stored by your computer to help improve
functionality or tailor information to provide visitors with more
relevant pages. For details of the cookies employed by us, please see
our policy, which forms part of this privacy notice. We may also
analyse website traffic to identify what visitors find most interesting
so we can tailor our websites accordingly. - How you can contact us
If you have any questions about this privacy notice or how we process
your personal data, please contact us by sending an email to:
contact@truelaw.eu - How we may update this Privacy notice
We may change the content of our websites and how we use cookies
without notice and consequently our privacy notice and cookie policy
may change from time to time in the future. We therefore encourage
you to review them when you visit the website to stay informed of
how we are using personal data.
